gaca_gov_sa · form · processed · 5 chunks
GACA ال necesita العامه للطيران المدني General Authority of Civil Aviation [Non-Text] QUALITY MANAGEMENT SYSTEM INSPECTION CHECKLIST APPROVED TRAINING ORGANIZATION – AIR AGENCY <table><tr><td>Training Organization Name</td><td colspan="5"></td></tr><tr><td>Applicable GACAR</td><td>□ 141</td><td>□ 143</td><td>□ Other: ( )</td><td colspan="2"></td></tr><tr><td>Address</td><td colspan="5"></td></tr><tr><td>Type of Inspection</td><td>□ Scheduled</td><td>□ Un-Scheduled</td><td>□ Annual Audit</td><td>□ Certification</td><td>□ Inspection</td></tr><tr><td>Quality Manager Name</td><td colspan="5"></td></tr><tr><td>Quality Manager Email</td><td colspan="5"></td></tr><tr><td>Date (dd/mm/yy)</td><td colspan="5"></td></tr></table> <table><tr><td>NO</td><td>QUALITY MANAGEMENT SYSTEM INSPECTION</td><td>REFERENCE</td><td>YES</td><td>NO</td><td>NA</td></tr><tr><td>1.</td><td colspan="5">General Requirements</td></tr><tr><td>(1)</td><td>Does the Training Organization have a Quality Management System (QMS) that approved/accepted by GACA?</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>(2)</td><td>Is the Quality manager approved/accepted by GACA? Check GACA approval</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>(3)</td><td>Is the Quality Manual approved/accepted by GACA? Check the updated and approved/accepted version.</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>(4)</td><td>Dose the Training Organization (QMS) have qualified Auditor(s)?</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>(5)</td><td>Has the Training Organization established and documented a Quality Policy and Objectives that are appropriate to the scope of operations, approved and signed by the Accountable Manager/Executive and communicated to all Organization's personnel?</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>(6)</td><td>Has the Quality Policy been implemented and maintained, and is it effectively supporting the achievement of quality objectives?</td><td></td><td>□</td><td>□</td><td>□</td></tr></table> <table><tr><td>2.</td><td colspan="5">Quality Assurance</td></tr><tr><td>a</td><td colspan="3">Does the Quality Assurance Programme cover and monitor, but not limited to, the following scope as a minimum, and where appropriate and applicable:</td><td>□</td><td>□</td></tr><tr><td>(1)</td><td colspan="3">Organization and Infrastructure including Organization's systems, Management and Administration</td><td>□</td><td>□</td></tr><tr><td>(2)</td><td colspan="3">Plans and objectives</td><td>□</td><td>□</td></tr><tr><td>(3)</td><td colspan="3">Training Programmes – Theoretical Training</td><td>□</td><td>□</td></tr><tr><td>(4)</td><td colspan="3">Training Programmes – Flight Training, as applicable</td><td>□</td><td>□</td></tr><tr><td>(5)</td><td colspan="3">Training Programmes – Courseware</td><td>□</td><td>□</td></tr><tr><td>(6)</td><td colspan="3">Instructors</td><td>□</td><td>□</td></tr><tr><td>(7)</td><td colspan="3">Examiners</td><td>□</td><td>□</td></tr><tr><td>(8)</td><td colspan="3">Students</td><td>□</td><td>□</td></tr><tr><td>(9)</td><td colspan="3">Flight simulators (FSTDs)</td><td>□</td><td>□</td></tr><tr><td>(10)</td><td colspan="3">Approved and Accepted Manuals including the required process and procedures</td><td>□</td><td>□</td></tr><tr><td>(11)</td><td colspan="3">GACA approvals and Exemptions</td><td>□</td><td>□</td></tr><tr><td>(12)</td><td colspan="3">Safety Management System (SMS), as applicable</td><td>□</td><td>□</td></tr><tr><td>(13)</td><td colspan="3">Duty Time Limitations, Rest Requirements, and Scheduling, as applicable</td><td>□</td><td>□</td></tr><tr><td>(14)</td><td colspan="3">Facility</td><td>□</td><td>□</td></tr><tr><td>(15)</td><td colspan="3">Aircraft Maintenance, as applicable</td><td>□</td><td>□</td></tr><tr><td>(16)</td><td colspan="3">FSTDs Maintenance, as applicable</td><td>□</td><td>□</td></tr><tr><td>(17)</td><td colspan="3">Any other GACA items or areas as required by GACA regulations and requirements.</td><td>□</td><td>□</td></tr></table> GACA-AVSES-OPS-F169 Rev: 2, Date: 24 Dec 25 Page 1 of 4 GACA الهميه العامه للطيران المدني General Authority of Civil Aviation QUALITY MANAGEMENT SYSTEM INSPECTION CHECKLIST APPROVED TRAINING ORGANIZATION – AIR AGENCY <table><tr><td>b</td><td>Did the Quality Assurance Program include a defined audit plan/schedule and a periodic review cycle?</td><td>□</td><td>□</td><td>□</td></tr><tr><td>c</td><td>Did the published audit plan/schedule was followed?</td><td>□</td><td>□</td><td>□</td></tr><tr><td>d</td><td>Did the audit plan/schedule was completed during a specified calendar period, and all aspects of the operation had been reviewed within every period of 12 months in accordance with the Quality Assurance program?</td><td>□</td><td>□</td><td>□</td></tr><tr><td>e</td><td>Is there a written agreement that should exist between the Training Organization and the sub-contractor clearly defining the safety related services and quality to be provided, if applicable?</td><td>□</td><td>□</td><td>□</td></tr><tr><td>f</td><td>Did the specific quality inspections and audits conducted?</td><td>□</td><td>□</td><td>□</td></tr><tr><td>g</td><td>Is there any undesirable trends identified? If so were follow up audits conducted verify implementation of corrective action?</td><td>□</td><td>□</td><td>□</td></tr><tr><td>h</td><td>Are unscheduled audits or inspections conducted especially in areas that have significant problems or findings?</td><td>□</td><td>□</td><td>□</td></tr><tr><td>i</td><td>Did all non-compliance communicated to the manager responsible for taking corrective action?</td><td>□</td><td>□</td><td>□</td></tr><tr><td>j</td><td>Has the manager of the department where the finding was issued carried out his responsibility in implementing the corrective action?</td><td>□</td><td>□</td><td>□</td></tr><tr><td>k</td><td>Dose the published organization quality procedures followed in regard to any non-compliance/finding?</td><td>□</td><td>□</td><td>□</td></tr><tr><td>l</td><td>Are the subcontractors audited in accordance with the Training Organization quality assurance program?</td><td>□</td><td>□</td><td>□</td></tr><tr><td>m</td><td>Is there any finding not allocated an appropriate time frame for corrective action in relation to their seriousness?</td><td>□</td><td>□</td><td>□</td></tr></table> <table><tr><td>3.</td><td colspan="3">Quality System</td></tr><tr><td>a</td><td>Is the feedback system functioning properly:</td><td>□</td><td>□</td></tr><tr><td>(1)</td><td>The Accountable manger/executive in the loop</td><td>□</td><td>□</td></tr><tr><td>(2)</td><td>Specify a person to fix the non-compliance</td><td>□</td><td>□</td></tr><tr><td>(3)</td><td>Specify procedures followed if corrective action was not completed in time</td><td>□</td><td>□</td></tr><tr><td>b</td><td>Are the number of inspections and audits adequate to cover the scope of operations?</td><td>□</td><td>□</td></tr><tr><td>c</td><td>Does the quality system adequately monitor the compliance with the applicable GACARs and organization's manuals (determined by comparing finding of GACA to organization quality system findings?</td><td>□</td><td>□</td></tr></table> <table><tr><td>4.</td><td colspan="3">Management Evaluation</td></tr><tr><td>a</td><td>Has the management evaluations/reviews of the quality system occurred at the documented time interval?</td><td>□</td><td>□</td></tr><tr><td>b</td><td>Is the published format and structure of the management evaluation followed?</td><td>□</td><td>□</td></tr><tr><td>c</td><td>Is the outcome of the management evaluation appropriate in determining the effectiveness of the management in achieving the quality objectives?</td><td>□</td><td>□</td></tr><tr><td>d</td><td>Are there any recommendations of the management evaluation submitted in writing to responsible manager? If so was it determined, by subsequent review, that no further non-compliance occurred in this area?</td><td>□</td><td>□</td></tr></table> <table><tr><td>5.</td><td colspan="2">Training</td></tr><tr><td>a</td><td>Have the persons (Quality Manager and Auditors) responsible for</td><td>□ □ □</td></tr></table> GACA-AVSES-OPS-F169 Rev: 2, Date: 24 Dec 25 Page 2 of 4 GACA الحييه العامه لطيران المدين General Authority of Civil Aviation [Non-Text] QUALITY MANAGEMENT SYSTEM INSPECTION CHECKLIST APPROVED TRAINING ORGANIZATION – AIR AGENCY <table><tr><td></td><td>managing the quality system received initial and recurrent, if applicable, formal quality training?</td><td></td><td></td><td></td><td></td></tr><tr><td>(1)</td><td>An introduction to the concept of the Quality System</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>(2)</td><td>Quality management System</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>(3)</td><td>The concept of Quality Assurance</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>(4)</td><td>Quality manuals</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>(5)</td><td>Audit techniques</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>(6)</td><td>Reporting and recording</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>(7)</td><td>The way in which the Quality System will function in the Training Organization</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>(8)</td><td>Other specialized training related to the Quality manager and auditors functions, duties, tasks and responsibilities.</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>b</td><td>Was the quality training above conducted by recognized institution or conducted by appropriate qualified instructors?</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>c</td><td>Have the auditors received appropriate training in relation to their function and duties</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>d</td><td>Have all training organization personnel received well planned and effective quality briefings/awareness?</td><td></td><td>□</td><td>□</td><td>□</td></tr></table> <table><tr><td>6.</td><td colspan="3">Responsibilities</td></tr><tr><td>a</td><td>Have the persons (Quality Manager and Auditors) responsible for managing the quality system received initial and recurrent, if applicable, formal quality training?</td><td></td><td>□</td><td>□</td></tr></table> <table><tr><td>7.</td><td colspan="3">Records (5 years)</td></tr><tr><td>a</td><td>Inspection and audit report</td><td></td><td>□</td></tr><tr><td>b</td><td>Corrective action reports</td><td></td><td>□</td></tr><tr><td>c</td><td>Follow up and closure reports</td><td></td><td>□</td></tr><tr><td>d</td><td>Management evaluation reports</td><td></td><td>□</td></tr><tr><td>e</td><td>Training records up to date for quality manger and auditors</td><td></td><td>□</td></tr></table> <table><tr><td>8.</td><td colspan="3">Quality Manager</td></tr><tr><td>a</td><td>Has the quality manager adequately monitored the procedures in place to ensure safe operational practices and airworthy aircraft?</td><td></td><td>□</td></tr><tr><td>b</td><td>Has the quality manager had direct access to the accountable manger/executive when desired?</td><td></td><td>□</td></tr><tr><td>c</td><td>Has the quality manager had access to all parts of Training Organization operations, and as necessary any subcontractor?</td><td></td><td>□</td></tr><tr><td>d</td><td>Has the quality manager verified that responsible mangers have taken corrective action on finding of non-compliance within time limit set?</td><td></td><td>□</td></tr><tr><td>e</td><td>Has the quality manager monitored the implementation and completion of the corrective actions?</td><td></td><td>□</td></tr><tr><td>f</td><td>Has the quality manger provided with an independent System including the assessment on the corrective actions, implementation and completion?</td><td></td><td>□</td></tr><tr><td>g</td><td>Has the quality manager evaluated the effectiveness of the corrective actions through the follow up process?</td><td></td><td>□</td></tr><tr><td>h</td><td>Has the quality manger, in his opinion, received adequate human records and funding for system implantation?</td><td></td><td>□</td></tr></table> 9. Accountable Manger/Executive GACA-AVSES-OPS-F169 Rev: 2, Date: 24 Dec 25 Page 3 of 4 GACA الهميه العامه للطيران المدني General Authority of Civil Aviation [Non-Text] QUALITY MANAGEMENT SYSTEM INSPECTION CHECKLIST APPROVED TRAINING ORGANIZATION – AIR AGENCY <table><tr><td>a</td><td>Has the accountable manger/executive displayed commitment to quality policy?</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>b</td><td>Has the accountable manger/executive provided appropriate financial and human resources when required for the quality system to meet the applicable GACARs and GACA requirements?</td><td></td><td>□</td><td>□</td><td>□</td></tr><tr><td>c</td><td>Has the accountable manager fulfilled his responsibilities regarding the frequency, format and structure of the internal management evaluation activities?</td><td></td><td>□</td><td>□</td><td>□</td></tr></table> <table><tr><td colspan="2">Remarks</td></tr><tr><td></td><td></td></tr><tr><td></td><td></td></tr><tr><td></td><td></td></tr><tr><td></td><td></td></tr><tr><td></td><td></td></tr><tr><td></td><td></td></tr><tr><td>Inspector Name</td><td>Position</td><td>Signature</td><td>Date</td></tr><tr><td></td><td></td><td></td><td></td></tr></table> <table><tr><td>Inspector Name</td><td>Position</td><td>Signature</td><td>Date</td></tr><tr><td></td><td></td><td></td><td></td></tr></table> GACA-AVSES-OPS-F169 Rev: 2, Date: 24 Dec 25 Page 4 of 4