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092-pilot-school-facility-inspection-general-guide- part-141

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document_type=guide entity=format:application/pdf entity=language:ar language=en taxonomy_l1=transport taxonomy_l2=aviation taxonomy_l3=gacars validity=valid validity_confidence=0.6
GACA
ال necesita للطيران المدني
General Authority of Civil Aviation
[Non-Text]
PILOT SCHOOL FACILITY INSPECTION (GENERAL GUIDE)
GACAR PART - 141
<table><tr><td>Pilot School Name</td><td>Pilot School Address &amp; Contact Number</td></tr><tr><td></td><td></td></tr><tr><td>School Representative</td><td>Representative Name</td></tr><tr><td>Email Address</td><td>Date (dd/mm/yy)</td></tr></table>
<table><tr><td colspan="2"></td><td colspan="3">Compliance</td></tr><tr><td>1</td><td>Objectives</td><td>GACAR-141 Reference</td><td>YES</td><td>NO NA</td></tr><tr><td></td><td>The objective of this surveillance task is to determine whether a General Authority of Civil Aviation Regulation (GACAR) Part 141 pilot school continues to comply with the applicable regulations. Successful completion of this task results in an indication of a satisfactory or an unsatisfactory inspection.</td><td>12.11.1.3.</td><td>□</td><td>□ □</td></tr></table>
<table><tr><td colspan="2"></td><td colspan="2">Compliance</td></tr><tr><td>2</td><td>General</td><td>GACAR-141 Reference</td><td>YES NO NA</td></tr><tr><td></td><td>The initiative for this task comes from the annual surveillance work program. Facility inspections are always conducted during the initial certification of a pilot school and at 24- month intervals during the certification renewal. They also may be conducted during spot checks initiated for quality control purposes. A facility inspection generally covers all areas pertinent to the certificate.</td><td>12.11.1.5.</td><td>□ □ □</td></tr></table>
<table><tr><td colspan="2"></td><td colspan="2">Compliance</td></tr><tr><td>3</td><td>Guidelines for conducting facility inspections</td><td>GACAR-141 Reference</td><td>YES NO NA</td></tr><tr><td>A</td><td>Coordination. When an aviation safety inspector (Inspector) (Airworthiness) cannot attend the facility inspection, the Inspector (Operations) should tailor the inspection to examine the aspects of the airworthiness aspects of the inspection. For example:</td><td>12.11.1.7.</td><td>□ □ □</td></tr><tr><td>1</td><td>The Inspector should be prepared to examine any available aircraft.</td><td>12.11.1.7.</td><td>□ □ □</td></tr><tr><td>2</td><td>The Inspector (Operations) should coordinate with the principal inspector (PI) to ensure follow-up inspections of any items outside of the Operations Inspector&#x27;s expertise.</td><td>12.11.1.7.</td><td>□ □ □</td></tr><tr><td>B</td><td>Presence of Chief Instructors and Other Instructors During an Inspection. Spot check the knowledge and skill of the instructors that a school uses. Spot checks of instructors are necessary to verify continuing compliance and to ensure that the chief instructors are fulfilling their responsibilities in standardizing instruction.</td><td>12.11.1.7.</td><td>□ □ □</td></tr><tr><td>C</td><td>Discrepancies Between General Authority of Civil Aviation (GACA) Files and Operator Files.When a discrepancy is found between GACA records kept on the operator and records maintained by the operator, the Inspector determines which set of records is current, approved, and correct. The outdated records must be brought up to date. For example, if the operator&#x27;s records indicate a change in address of the base of operations that the GACA was not aware of, the GACA records should be revised to reflect the correct address.</td><td>12.11.1.7.</td><td>□ □ □</td></tr></table>
<table><tr><td colspan="2"></td><td colspan="2">Compliance</td></tr><tr><td>4</td><td>Prerequisites and coordination requirements</td><td>GACAR-141 Reference</td><td>YES NO NA</td></tr><tr><td>a</td><td>Prerequisites. This task requires:Knowledge of the regulatory requirements of GACAR Part 141 and GACA policies</td><td>12.11.1.9.</td><td>□ □ □</td></tr></table>
<table><tr><td colspan="2"></td><td colspan="2">Compliance</td></tr><tr><td>5</td><td>References, forms and job aids</td><td>GACAR-141 Reference</td><td>YES NO NA</td></tr><tr><td>A</td><td>References.</td><td>12.11.1.11.</td><td>□ □ □</td></tr></table>
GACA-AVSES-OPS-F092
Rev: 3, Date: 13 Jul 25
Page 1 of 4

GACA
المنيه العامه للطيران المدني
General Authority of Civil Aviation
PILOT SCHOOL FACILITY INSPECTION (GENERAL GUIDE)
GACAR PART - 141
<table><tr><td></td><td>GACAR Parts 1,61, 91 and 141</td><td></td><td></td><td></td><td></td></tr><tr><td>B</td><td>Forms. GAR</td><td>12.11.1.11.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>C</td><td>Job Aids.Letter Informing School of Facility InspectionLetter Confirming Results of InspectionFacility Inspection Job Aid</td><td>12.11.1.11.</td><td>□</td><td>□</td><td>□</td></tr></table>
<table><tr><td colspan="2"></td><td colspan="4">Compliance</td></tr><tr><td>6</td><td>Procedures</td><td>GACAR-141 Reference</td><td>YES</td><td>NO</td><td>NA</td></tr><tr><td>A</td><td>Conduct Pre-Inspection Activities</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>1)</td><td>Determine the need for the inspection.</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>a)</td><td>Is the inspection scheduled on the annual surveillance plan?</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>b)</td><td>Is the inspection the result of complaints?</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>2)</td><td>Determine if the inspection is to be conducted with or without notice to the school.</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>a)</td><td>If the inspection is to be conducted with notice to the school, notify the school in writing of the day, time, and nature of the inspection</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>b)</td><td>If the inspection is to be conducted without notice to the school, schedule the day and time.</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>3)</td><td>Review the office file for complaints, previous enforcement history, accident/incident history, previous facility inspections and surveillance reports.</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>B</td><td>Open the GAR</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>C</td><td>Conduct Facility Inspection</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>1)</td><td>Determine if the following documents are current, complete, and accurate (during a renewal inspection a sampling may be sufficient):</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>School certificate (GACAR § 141.27)</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>List of approved courses</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Facility use agreement</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Type of advertisement</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Chief/Assistant Instructor records</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Flight Instructor records</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Student records</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Enrollment certificates</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Graduation certificates</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Aircraft records (including aircraft checklist)</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Training course outline (TCO) revisions (must match revisions in the GACA file)</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>2)</td><td>Inspect the following physical facilities and equipment for compliance:</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Aerodrome</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Aircraft (airworthiness)</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Ground trainers and training aids</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Pilot briefing areas</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Ground training facilities</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>3)</td><td>Check out these additional points:</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Compliance with provisions of GACAR 141.141</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Flight instruction</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Quality of instruction</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr></table>
GACA-AVSES-OPS-F092
Rev: 3, Date: 13 Jul 25
Page 2 of 4

GACA
ال necesita الملابيه للطيران المدني
General Authority of Civil Aviation
[Non-Text]
PILOT SCHOOL FACILITY INSPECTION (GENERAL GUIDE)
GACAR PART - 141
<table><tr><td></td><td>Chief Instructor&#x27;s duties and responsibilities</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>D</td><td>Following Procedures for a Satisfactory Facility Inspection</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>If the facility inspection is satisfactory, indicate the outcome on the job aid.</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>E</td><td>Follow Procedures for an Unsatisfactory Facility Inspection</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>1)</td><td>If the facility inspection was unsatisfactory inform the applicant immediately of the discrepancies.</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>a</td><td>Advise how to correct any deficiencies or discrepancies.</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>b</td><td>Confirm the findings in writing including a suspension date for correction of deficiencies.</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>c</td><td>Note the outcome on the job aid</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>d</td><td>Ensure that the job aid is included in the office file</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>F</td><td>Conduct Post-Inspection Actions</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td></td><td>Discuss any findings discovered during the inspection with the school. Bring areas that need improvement to the attention of the school.</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr><tr><td>G</td><td>Close the GAR</td><td>12.11.1.13.</td><td>□</td><td>□</td><td>□</td></tr></table>
<table><tr><td colspan="2"></td><td colspan="3">Compliance</td></tr><tr><td>7</td><td>Task Outcomes</td><td>GACAR-141 Reference</td><td>YES</td><td>NO NA</td></tr><tr><td>A</td><td>Complete GAR.</td><td>12.11.1.15.</td><td>□</td><td>□</td></tr><tr><td>B</td><td>Completion of this task can result in the following:</td><td>12.11.1.15.</td><td>□</td><td>□</td></tr><tr><td></td><td>Satisfactory inspection</td><td>12.11.1.15.</td><td>□</td><td>□</td></tr><tr><td></td><td>Communicate concerns/findings to the Office Manager</td><td>12.11.1.15.</td><td>□</td><td>□</td></tr><tr><td></td><td>Follow-up inspection for a particular discrepancy</td><td>12.11.1.15.</td><td>□</td><td>□</td></tr><tr><td></td><td>If enforcement action is required, follow the guidance found in Volume 13, Compliance Enforcement &amp; Resolution of identified safety deficiencies</td><td>12.11.1.15.</td><td>□</td><td>□</td></tr></table>
<table><tr><td colspan="2"></td><td colspan="3">Compliance</td></tr><tr><td>8</td><td>Task Outcomes</td><td>GACAR-141 Reference</td><td>YES</td><td>NO NA</td></tr><tr><td>1.</td><td>TCOs</td><td>12.11.1.2</td><td>□</td><td>□</td></tr><tr><td>a.</td><td>Current</td><td>12.11.1.2</td><td>□</td><td>□</td></tr><tr><td>b.</td><td>Conforms to GACA&#x27;s copy</td><td>12.11.1.2</td><td>□</td><td>□</td></tr><tr><td>c.</td><td>All changes are GACA approved</td><td>12.11.1.2</td><td>□</td><td>□</td></tr><tr><td>2.</td><td>Verification of flight instructor&#x27;s qualifications</td><td>12.11.1.2</td><td>□</td><td>□</td></tr><tr><td>3.</td><td>Chief instructor/assistant for each course</td><td>12.11.1.2</td><td>□</td><td>□</td></tr><tr><td>4.</td><td>Enrollment procedures conform to GACAR 141.151</td><td>12.11.1.2</td><td>□</td><td>□</td></tr><tr><td>5.</td><td>Copies of enrollments sent to GACA office</td><td>12.11.1.2</td><td>□</td><td>□</td></tr><tr><td>6.</td><td>Safety procedures/practices as per GACAR 141.151</td><td>12.11.1.2</td><td>□</td><td>□</td></tr><tr><td>7.</td><td>Graduation certificates as per GACAR 141.153</td><td>12.11.1.2</td><td>□</td><td>□</td></tr><tr><td>8.</td><td>Recordkeeping as per GACAR 141.163</td><td>12.11.1.2</td><td>□</td><td>□</td></tr><tr><td>9.</td><td>Minimum equipment lists (MEL) current (if applicable)</td><td>12.11.1.2</td><td>□</td><td>□</td></tr><tr><td>10.</td><td>Aircraft meet requirements of GACAR 141.163/141.139</td><td>12.11.1.2</td><td>□</td><td>□</td></tr><tr><td>11.</td><td>Chief instructor standardization of all instructors</td><td>12.11.1.2</td><td>□</td><td>□</td></tr><tr><td>12.</td><td>Pilot briefing areas (GACAR 141.167)</td><td>12.11.1.2</td><td>□</td><td>□</td></tr><tr><td>13.</td><td>Ground training facilities (GACAR 141.169)</td><td>12.11.1.2</td><td>□</td><td>□</td></tr></table>
GACA-AVSES-OPS-F092
Rev: 3, Date: 13 Jul 25
Page 3 of 4

GACA
الهميه العامه للطيران المدني
General Authority of Civil Aviation
[Non-Text]
PILOT SCHOOL FACILITY INSPECTION (GENERAL GUIDE)
GACAR PART - 141
<table><tr><td>14.</td><td>Aerodromes (GACAR 141.169)</td><td>12.11.1.2</td><td>□</td><td>□</td><td>□</td></tr><tr><td>15.</td><td>Flight Simulation Training Devices (GACAR 141.165)</td><td>12.11.1.2</td><td>□</td><td>□</td><td>□</td></tr><tr><td>16.</td><td>Training aids (GACAR 141.165)</td><td>12.11.1.2</td><td>□</td><td>□</td><td>□</td></tr><tr><td>17.</td><td>Air agency certificates matches one file</td><td>12.11.1.2</td><td>□</td><td>□</td><td>□</td></tr><tr><td>18.</td><td>List of current approved courses</td><td>12.11.1.2</td><td>□</td><td>□</td><td>□</td></tr><tr><td>19.</td><td>Other</td><td></td><td>□</td><td>□</td><td>□</td></tr></table>
<table><tr><td colspan="4">Remarks</td></tr><tr><td></td><td colspan="3"></td></tr><tr><td></td><td colspan="3"></td></tr><tr><td></td><td colspan="3"></td></tr><tr><td></td><td colspan="3"></td></tr><tr><td>-</td><td colspan="3"></td></tr><tr><td>-</td><td colspan="3"></td></tr><tr><td>-</td><td colspan="3"></td></tr><tr><td>-</td><td></td><td></td><td></td></tr><tr><td>-</td><td></td><td></td><td></td></tr><tr><td>-</td><td></td><td></td><td></td></tr><tr><td>-</td><td></td><td></td><td></td><td></td></tr><tr><td>-</td><td></td><td></td><td></td><td></td></tr><tr><td>-</td><td></td><td></td><td></td><td></td></tr></table>
<table><tr><td colspan="3">Inspection Result</td></tr><tr><td>□ Satisfactory</td><td colspan="2">□ Unsatisfactory</td></tr></table>
<table><tr><td>Inspector Name</td><td>Signature</td><td>Date</td></tr><tr><td></td><td></td><td></td></tr><tr><td></td><td></td><td></td></tr></table>
GACA-AVSES-OPS-F092
Rev: 3, Date: 13 Jul 25
Page 4 of 4