gaca_gov_sa · guide · processed · 10 chunks
[Non-Text] Riyadh Integrated Special Logistics Zone المنطقه الخاصه الوجوديه المتكامله Investor Guide March 2024 Entity Incorporation Journey Fill out application form Fill out the application form as indicated on the Riyadh Integrated website. Conduct Due Diligence and Market Assessment Check your eligibility and thoroughly review all Zone Regulations to determine whether Riyadh Integrated is a good fit for you. Make sure to prepare all your required documents and business plan before starting your application. Fill out incorporation form Fill out the Incorporation Form for your new SILZ entity on the Riyadh Integrated website Submit Supporting Documents and Application Once your application to establish an entity at Riyadh Integrated has been evaluated and approved by the Governing Body, you will be prompted to begin your company incorporation process. Issue AoA and Commercial License Issue your new establishment's Articles of Association and Commercial License to begin operating in the zone. Application Form and Supporting Documents 1 Visit the Riyadh Integrated website to begin your application 2 Check your eligibility and thoroughly review all Zone Regulations to determine whether Riyadh Integrated is a good fit for you. Make sure to prepare all your required documents and business plan before starting your application. 3 Ensure that all requested information has been filled out correctly before submitting your application. Once your application to establish an entity at Riyadh Integrated has been submitted, you will instantly be able to follow your application's journey. 4 Once your application to establish an entity at Riyadh Integrated has been evaluated and approved by the Governing Body, you will be prompted to begin your company incorporation process. Information that will be requested in the Application Form 1 Investor Information The Application to establish an Entity Riyadh Integrated Special Logistics Zone will require the applicant to outline a few facts about the existing company/investor portfolio such as: - Investor Company name - Investor Company sector - Investor Company practiced activities - Investor Company nationality - Investor Company global presence - If the investor company is publicly listed, the name of the stock exchange market will be requested - If the investor company is a private company, the annual revenue will be requested Business Plan A Business Plan covering a period of at least 5 years must be submitted along with the application. The Business Plan is not required to follow a specific template but must include the required components. 3 Established Entity Legal Structure The Application to establish an Entity in the Zone will also include outlining the legal structure of the intended Established Entity. Incorporating a legal entity inside the Zone shall be only authorized by the Zone's Governing Body and must take one of the following forms: a) SILZ Limited Liability Company; or b) A Branch of a principal company. All applications for incorporation in the Zone must: 1. Be submitted through the Zone portal. 2. Include the following documents: a. For a Limited Lability Company - LLC - Board resolution to establish a new company duly notarized and attested. - Articles of Association form. - Supporting documentation (passport copy of individual shareholders) - Supporting documentation (passport copy of general manager) b. For a Branch of a principal company - Certificate of incorporation of the parent company. - Board resolution to establish a new branch duly notarized and attested. - Board resolution giving signatory authorization or power of attorney for third party. - Supporting documentation (support copy passport of general manager). - Specimen signature of the general manager duly attested. Business Plan Required Components A Business Plan covering a period of at least 5 years must be submitted along with the application. The Business Plan is not required to follow a specific template, but must include the following components: 1 Project Description, including: - Services Provided - Type of goods • Volumes with a breakdown of modes of transport - Total expected volumes - Expected import volumes - Expected export volumes into the mainland - Expected re-export volumes to other countries (with a breakdown of the volume per country) - Targeted Clients - Targeted Markets - Product type and size required (empty land plot, built-to-suit unit, or ready-build unit) • Utilization plan for land plot 2 Headcount Plan, including: • Number of qualified employees the entity intends to employ - The jobs/positions the entity intends to recruit for (including FTE number for each position type) 3 Financial Plan and Expected Investment, including: • Costs (OPEX, CAPEX) - Projected revenues - Projected cash outflows and inflows Business Plan Proposals are reviewed by the Governing Body based on the following: 1) Existing company portfolios as it pertains to practiced activities, current volumes, and revenues 2) Validity and feasibility of projected volumes and revenues 3) Impact on KSA economic development Incorporation and License Issuance 1 Once your application is approved, you will be prompted to begin your incorporation request. 2 Select your entity type (Limited Liability Company or Branch of Company) 3 All the company information you have filled out in the Application Form will be reflected and you will be prompted to upload all the necessary legal documents such as (AOA, Shareholder's Resolution to establish a new entity, POA). 4 Define the Management type of the company and define the authority of each Manager 5 Enter the legal representative Information and Upload the related POA documents. 6 Review your Incorporation request and the AOA form that has been developed based on the fields you have filled out. 7 After your Incorporation Request is approved, you will be prompted to pay the fees to attain your new entity's license. 8 Once your payment has been completed, you will be able to view and download your new entity's license. Application Summery Application Summery Post Incorporation Journey View your establishment details and benefit from MHRSD services Register your establishment with Saudi Post and attain your national address certificate Register your establishment and employees on the General Organization for Social Insurance Business Set-up Guide <table><tr><td></td><td>Entity</td><td>Online Portal</td><td>How to register/login</td><td>Uses</td><td>Pre-requisites</td></tr><tr><td><img></td><td>Ministry of Human Resources and Social Development</td><td>https://www.mol.gov.sa/securessl/login.aspx</td><td>login through Nafath using the legal representative Saudi ID or Iqama then you go through the process of activating the account.</td><td>Review entity data</td><td>National ID or Iqama</td></tr><tr><td><img></td><td>Zakat, Tax, and Customs Authority</td><td>https://zatca.gov.sa/ar/login/Pages/login.aspx</td><td>login using the unified number listed on the license.</td><td>Issuance of entity Tax Certificate Issuance of Fasah (customs) account</td><td>Entity unified national number as shown on SILZ commercial license</td></tr><tr><td><img></td><td>Saudi Post and Logistics</td><td>https://accounts.splonline.com.sa/en/Registration/index</td><td>until now we need to contact SPL to open the account</td><td>Issuance of National Address Certificate</td><td>Entity unified national number as shown on SILZ commercial license</td></tr><tr><td><img></td><td>Chamber of Commerce</td><td>https://mybusiness.chamber.sa/Login.aspx?ReturnUrl=%2f</td><td>this activation needs to be physical with the presence of the General Manager, this activation includes fees</td><td>Document attestation</td><td>Entity unified national number as shown on SILZ commercial license General Manager physical presence</td></tr><tr><td><img></td><td>GOSI</td><td>https://www.gosi.gov.sa/r/TaminatyBusinessLogin</td><td>login through Nafath using the legal representative Saudi ID or Iqama.</td><td>Registering employees in social insurance.</td><td>National ID or Iqama</td></tr><tr><td><img></td><td>Qiwa</td><td>https://auth.qiwa.sa/sign-in</td><td>login through Nafath using the legal representative Saudi ID or Iqama.</td><td>Issuance of work permits Employee transfer Employee contract management</td><td>National ID or Iqama</td></tr><tr><td><img> Muqeem</td><td>Muqeem</td><td>https://muqeem.sa/#/reg/request</td><td>login through Nafath using the legal representative Saudi ID or Iqama</td><td>Issuance/renewal/transfer of expat employee Iqamas Review expat workers data</td><td>National ID or Iqama</td></tr></table> Attaining Tax Identification Number and VAT Registration 1 Register your account on the ZATCA platform Sign up for your taxation account through the ZATCA website using the Unified National Number that appears on your establishment's License. Tax Identification no. Issued 2 Register for your company's VAT services Register your account for the VAT services through ZATCA E-Services. The ID type for this service must be a Saudi National ID, IQAMA, or GCC ID. For more details, Click here 3 Legal and Financial Representation Fill out the forms to complete the information for your establishment's legal and financial representation. VAT Certification Issued You will receive a notification with the VAT certification after your application has been approved. 5 Submit Your Application Once you have filled out all the required forms and uploaded all the required documents, submit your request to attain your establishment's VAT Certificate. 4 Upload Legal Documentation Upload and attach all necessary legal documentation for appointment of your establishment's legal and financial representatives. Note: In accordance with the “Special Tax Rules for the Special Integrated Logistics Zone”, investors are exempted from tax. However, registration is required for the zero-tax declaration. Chamber of Commerce Registration Registering with the Chamber of Commerce 1 The process of activating the Establishment's Chamber of Commerce account is physical; the General Manager of the Establishment must be in Saudi and visit GACA HQ in order to register their signature and activate their account. 2 The documents required to activate the Establishment's account and register the General Manager's signature onto the account include: Entity Documentation: - The commercial license issued by GACA - Memorandum and Articles of Association - Certificate of incorporation Personal Identification: - Valid passports of all account signatories - Valid visa document 3 All Establishments registered in the Special Integrated Logistics Zone will be offered the option to register in the Chamber of Commerce under the special service subscription plan. The price for the special service is 5,750 SAR. Chamber of Commerce Services 1 Membership Services Including new subscription or renewal of the subscription, updating the data of the enterprise, user's accounts administration, modification of the authorized members, printing the subscription certificate, issuing a letter of identification for the enterprise. 2 Document Verification Services Including verification of documents through available templates, verification through open letters, verification of documents issued by the Ministry of Foreign Affairs. 3 Permit Services Including issuing a commercial competition permit, issuing certificates for re-exporting. 4 Electronic Financial Portfolio Payment of fees for services, requesting refunds, issuing account statements. 5 Legal Services Support with legal counseling in Arbitration, Settlement Disputes, Commercial Agencies Disputes, Protest Office, Legal Consult. 6 Recruitment and Training Services Support services for recruitment and training. Issuing a Work Visa and Residency Permit for a New Employee 1 Register your account on the Qiwa Platform Login to your Qiwa account using your legal representative's Saudi ID number or Iqama 2 Activate your Qiwa Subscription Activate your Qiwa services subscription by making payments through the Qiwa portal. The price for a subscription is 935 SAR. 3 Make a deposit to your establishment's Absher or Muqeem Account A single Permanent work visa costs 2,000 SAR. Fees are paid to the Ministry of Interior using funds on your Establishment fund in the Ministry of Interior account. 4 Request Visas Go to the Services page on your Qiwa account and select Visas. Under the Permanent work visa table click the 'Issue Visa' button and fill out/submit the requested information. 5 Prepare and sign the employment contract Prepare and sign the employment contact with your new employee to present to the foreign agency for the visa application and attestation. 10 Get medical insurance for your new employee After issuing a Work Permit for your employee, you will need to purchase medical insurance for them to be able to apply for an Iqama card. 9 Issue a work permit Once your new non-Saudi employee enters Saudi Arabia and starts working for your establishment, you will have 90 days to issue a Work Permit for them through your Qiwa account. 8 Submit Visa application for your employee at the Saudi Embassy Submit your employee's passport with the required documents at the Saudi Embassy. Once the visa has been issued and placed in the passport, the employee can travel to Saudi. 7 Attest the employment contract at MoFA and ship to employee Your employee will need to apply for a visa at the Saudi Embassy in their country of residence. Requirements include the visa request form issued through Qiwa and the employment contract attested by MoFA. For attestation initiate a request here and then make an appointment here to visit MoFA in-person for attestation. 6 Delegate your non-Saudis on Enjaz Delegate your non-Saudis on Enjaz visa platform and proceed with the hiring process of employing a non-Saudi. 11 Ensure any fines or traffic violations on the employee or employer's record are paid off Your employee will need an Iqama card to continue working legally in the Kingdom of Saudi Arabia. Ensure all required documents are prepared and pay off any fines or violations. 12 Issue a residency permit (Iqama) for your employee You can issue an Iqama card for your employee online by using the Absher platform. Fees for an Iqama card are 650 SAR for the employee and 500 SAR for dependents over 18 years. The Iqama card application must be submitted within 90 days of the employee's arrival to the Kingdom. Iqama Issued How to open a bank account Requirements for Opening a Bank Account Entity Documentation: - Certified copies of the commercial license issued by GACA - Memorandum and Articles of Association - Certificate of incorporation Personal Identification: - Valid passports of all account signatories - Proof of address for each signatory (utility bill or official correspondence) Business Plan: - A comprehensive business plan detailing the investment nature and anticipated financial transactions. Tax Identification Number (TIN): - Obtain a Tax Identification Number for the business entity. Steps to Open a Bank Account Select a SAMA-Authorized Bank: Choose a banking institution authorized by the Saudi Arabian Monetary Authority for business operations. Contact the Chosen Bank (as part of our commitment to a streamlined process, SILZ can facilitate the initial contact with the chosen SAMA-authorized bank on behalf of the investor) Initiate contact with the selected SAMA-authorized bank to schedule a meeting with a dedicated business account representative. Submit Required Documents: Present all necessary documentation, ensuring strict adherence to SAMA guidelines, during the scheduled meeting with the bank representative. Meeting with the Bank Representative: Attend a comprehensive meeting with the bank representative to discuss your business requirements and finalize the account opening process, ensuring strict compliance with SAMA stipulations. Verification and Approval: The bank will meticulously verify the submitted documents in accordance with SAMA guidelines. Upon approval, the bank will initiate the account opening process. Receive Account Details: Upon successful completion of the process, you will receive the pertinent account details and related information. General Organization for Social Insurance (GOSI) Procedures How is an establishment registered on GOSI? Establishments are registered proactively (automatically) based on the data shared by the Ministry of Human Resources and Social Development and the Ministry of Commerce, except for (government, semi-government, Gulf establishments, regional and international organizations), they are registered by applying to GOSI via a service link. Who is required to be registered on GOSI on a mandatory basis? Mandatory participants on GOSI are: - Workers who have a contractual relationship with the employer and perform work mainly within the Kingdom for a fee. - A Saudi worker who works outside the Kingdom for an employer whose head office is located inside the Kingdom, is subject to the pension part. - Employees of government agencies and public institutions, who are not subject to the civil or military pension law. How are subscriptions to GOSI calculated? Subscriptions are calculated according to the subscriber's coverage, which is as follows: - The pension part of the law applies to Saudis only, and the percentage of participation is (18%) of the salary subject to participation which is paid monthly. The employer bears (9%) and the participant bears (9%). - The occupational hazards part of the law is applied mandatorily to all workers regardless of sex, nationality or age, and the percentage of participation in the occupational hazards section is (2%) of the salary that is subject to participation which is paid monthly and is fully borne by the employer. - The unemployment insurance law (sand) applies to Saudis only and the contribution rate is 1.5% of the subscribed wage paid monthly and is borne by the employer (0.75%) and the subscriber (0.75%). Facility Set-up Journey for Vacant-Plot (VP) Lease: 1 Signing the Lease Agreement Once you have attained your establishment's Commercial License, negotiate and agree upon the commercial terms, plot allocation and other terms and conditions of the Lease Agreement with the Master Developer Prerequisite: - Commercial License Certificate. 8 Operation Permit In addition to the Occupancy Permit, the Tenant must submit an application to attain the Operation Permit. The permit is granted by the Master Developer to the Tenant upon completion of the construction works and confirmation of the readiness of the facility for undertaking the prescribed activities. Start the facility Operation 2 Handover the land plot Once the Lease Agreement has been signed, The Master developer will hand over the land plot to the Tenant by signing the Unit Delivery Minutes. 7 Occupancy Permit Once construction of the facility has been completed, the Tenant must submit an application to attain the Occupancy Permit. The occupancy permit is an official document issued by GACA after construction has been completed. It confirms that a building or a specific portion of a building complies with applicable building codes, regulations, and safety standards, and is deemed suitable for occupancy or use. 3 Submitting the Project Brief The Tenant is required to submit a project brief for the facility construction to the Master developer. The project brief – which is a concise document that outlines the key objectives, scope, and deliverables of the project – will serve as a foundation for project planning and should typically include information such as the project background, stakeholders, timeline, and any specific requirements or constraints. 6 Execution of Construction by Tenant Once the Construction Permit has been issued, the Tenant can proceed with the execution of the construction, The execution phase involves implementing project plans, allocating resources, monitoring progress, ensuring quality, communicating effectively, managing risks, documenting activities, and preparing for project closure 4 Submitting facility Design The Tenant is required to submit the Facility Design Document to the Master developer which must include the following: - Concept Design - Schematic Design - Detailed Design 5 Construction Permit Issuance Once the facility design has been approved by the Master Developer, the Tenant must submit an application to attain the Construction Permit (Building Permit) which is the legal document issued by GACA, that grants permission to proceed with construction work on the land Plot. Find the Construction Permit requirements here. Tenants' Facility Development Stages for Vacant-Plot (VP): Commercial Negotiation & Lease Agreement - Plot Allocation - Terms & Conditions STAGE 1: Scope Definition & Briefing Process Flowchart - Project Brief - List of pre-Qualified Vendors • Design Consultancy RFP(s) - Design Consultancy Contract(s) STAGE 2: Design Process Flowchart - Concept Design - Schematic Design - Detailed Design STAGE 3: Procurement Process Flowchart • List of Pre-Qualified Vendors - Construction RFP(s) - PM/Supervision RFP(s) - Construction Contract(s) - PM/Supervision Contract(s) - Construction Permit STAGE 4: Execution Process Flowchart - Project Records - Closeout Documents • Facility Management Contracts* - Occupancy Permit • Taking-Over Certificate - List of Minor Outstanding Works & Defects STAGE 5: Occupancy, Operations, & Handover Process Flowchart • Tenant's Operating Manual - Operations Permit • Performance Certificate - Project Records - Maintenance Records - Operations Records - Handed-Over Plot & Unit For more details on the Facility Development Stages for Vacant Land Plot, click here. Business Set-up Fees <table><tr><td>Fee</td><td>Price</td></tr><tr><td colspan="2">Establishment Fees</td></tr><tr><td>Application Fee (one-time payment, non-refundable)</td><td>SAR 5,100</td></tr><tr><td>One-year License</td><td>SAR 16,100</td></tr><tr><td>Three-year License</td><td>SAR 48,300</td></tr><tr><td>Five-year License</td><td>SAR 80,500</td></tr><tr><td colspan="2">Registration Fees</td></tr><tr><td colspan="2">Chamber of Commerce</td></tr><tr><td>Subscription</td><td>Based on the duration of the license and the capital of entity.</td></tr><tr><td>Special Services</td><td>SAR 5,750</td></tr><tr><td colspan="2">Qiwa</td></tr><tr><td>Subscription</td><td>SAR 935</td></tr><tr><td>Single Work Permit Issuance</td><td>SAR 2,000</td></tr><tr><td colspan="2">Absher</td></tr><tr><td>Single Iqama Card Issuance (For Employee)</td><td>SAR 650</td></tr><tr><td>Single Iqama Card Issuance (For Dependents over the age of 18)</td><td>SAR 500</td></tr></table> Riyadh Integrated Special Logistics Zone المنطقه الخاصه الوجستيه الميحل [Non-Text] GACA® الهييه العامه للطيران المدني General Authority of Civil Aviation